Freelancing Growth Marketing

I used cold emails to 14x my freelance copywriting business. Here’s how. (Includes templates.)

Cold emails aren’t a numbers game.

You don’t have to send 1000s of emails just to score a disheartening open rate of 2%.

(That’s the often-touted open rate for cold emails, BTW.)

That’s all just a lie perpetuated by marketers who suck at cold emailing… and who want to make you feel like you’re as horrible at this delicate skill as they are.

Truth be told:

Cold emails can – and do – work.

How do I know?

Because I used 328 of ’em to launch my business and grow it 1400% in 4 months. My aggressive cold email campaign had a 56% open rate and a top-notch positive reply rate of 9%.

One of those cold emails brought in nearly $20k in revenue for me. Not a shabby start to my freelance business.

Thanks to cold emails, I’ve connected with New York Times bestselling authors like Lisa Scottoline, Chris Guillebeau and Matt Kempes. Thanks to cold emails, I ended up working with Selena Soo (Ramit Sethi’s star student and successful publicity coach) for nearly a year. And my cold emails are consistently forwarded to the hiring person on a team – like in this case:

By the end of my first year in business, I ended up with more work than I could handle. I was working close to full-time with several clients. My business grew ridiculously. All thanks to cold emails.

If you don’t wanna try cold emails because you’re convinced they don’t work, cool by me.

Your cold emails don’t start working until you get THIS right

A SaaS company doesn’t care about the nuances in running an ecommerce or consulting business.

They want to know how to increase CLTV, improve onboarding and decrease churn.

So if you send them a cold email on writing product descriptions, they’re gonna hit delete.

Because they don’t sit around thinking, “How oh how can I write better product descriptions?”

If you send them anything like the following cold email, which I got at my side-hustle business, expect NO reply:

Is this cold email gonna get a reply? Probably a delete.

So how do you write an effective cold email that gets this kind of response:

This is where most people jump first:

You personalize your cold emailInclude their name in the subject and in the email body copy at least 2x. 

Yes, including their name is important.

But that’s not the path to a 9% positive reply rate.

In a world where a business professional gets an average of 84 emails a day, you need something extra

A little somethan’ somethan’ can make you stand out in their full-beyond-capacity inbox.

Your somethan’ is being relevant to your reader.

Being relevant is the secret sauce that makes a cold email feel warm. Chadwick Martin Bailey found the second top reason for U.S. email users to unsubscribe from a business or nonprofit subscription is this: the content is no longer relevant. Being relevant grabs your reader’s attention and keeps them reading your cold email. It makes your reader think you can give them what they want… which is Step 1 in the conversion funnel.

People care about themselves. They don’t care about you.

(Not a big shocker – you’re the same way.)

When your cold email shows up in their inbox, that email is just another thing they have to deal with.

So make that email worth their time. Be specific and relevant.

When you write a cold email that’s relevant to your reader, THAT’S damn persuasive. It’s like meeting someone who adores cold-brewed coffee, John Steinbeck and black labs. 😍 Just like you. #berelevant h3 style=”text-align: center”>”So, wait, you’re saying my cold email shouldn’t be personalized?”

Don’t get me wrong – personalization is awesome. Personalized emails improve click through rates by 14% and conversion rates by 10%.

But you want bigger improvements than 14%, right?

After all, you need to send a LOT of emails to feel the impact of a 14% lift.

Relevance is about connecting the dots between “hey, I know your name” (personalized cold email) to “I can help you meet your biz goals” (smokin’ hot email).

Relevance shows your reader that you GET them. And by getting them, you’re a partner aligned toward success. You just might make their lives easier. And you just might make them more money.

So here’s how to be relevant without just relying on personalization.

I rewrote that cold email above so it’s more relevant (and persuasive) to the reader.

Pause for a sec and give it a read. See if you can feel the difference:

Look at that hook! “Did you know your website isn’t visible on Google’s first page of search results?”

That’s relevant to the reader.

And so is the line that follows.

And the next line.

The whole thing uses the same information that the control cold email used – but this rewrite feels relevant to the reader because it takes place in their context.

Relevance is putting personalization into context for your reader.

Here’s another example. Check out this snippet of a cold email that got the sender an in-person meeting with Noah Kagan, founder of Sumo and AppSumo:


How I lost your Sperry’s.. and apt. And why you should meet with me.


I kept bidding them up.. to $600. Then I stopped with 3 seconds left and the other person won.

I didn’t want the apartment. I was going to use it as an expensive excuse to get an App idea in front of you…and we wear the same size shoes. I have since bought a pair of Sperry’ Sperries? Size 11 – they fit!

Why you should meet with me:

1. I’m the founder and CEO of Gray. I’ve been running this business for the past nine years. I started it when I was 24. I have 70 employees in Austin and operations in China. I love my business. It’s profitable and I’m really good at it. However, I want to do more.

2. I’m Jewish – I hate playing that card, but.. what the fuck.

Now here’s an analysis of that cold email. The bold stuff is the original email. The italicized lines are Noah Kagan’s thoughts and reactions. The underlines are my enthusiastic notes on what’s so awesome about this:

THAT’S a cold email. It’s so ridiculously relevant, it feels like Noah and the sender must actually know each other.

So we’re starting to see that, indeed, relevance is key to great cold email results. Now comes the obvious question:

How can you actually BE relevant to someone you don’t know?

Here’s how I do it.

1. Frame your message (you’re a copywriter, after all!)

“Framing” can be a confusing concept for marketers and non-marketers alike.

So to illustrate what framing is all about, let’s put one of Monet’s best-known paintings – Water Lilies – in a green frame:

With that frame in place, what do you notice most?

Green lily leaves.

Not the water lilies.

Think of framing as putting an invisible-to-the-naked-eye frame around your words to highlight certain points.

As Stuart Diamond writes in Getting More: How to Negotiate to Achieve Your Goals in the Real World:

“Framing means packaging information or presenting it using specific words and phrases that will be persuasive to the other party. If a restaurant is late with your reservation, ask, ‘Does this restaurant stand by its word?’ Or, to any service provider, ‘Is it your goal to make customers happy?'”

To figure out your frame, you need to ask yourself one question: “What is really going on here?”

Don’t make your reader guess at your point or what connection you’re making. He won’t.

Instead, do the heavy-lifting and put your message into context for your reader. Forget all the detail, and frame the conversation to focus it.

2. Link your offer to [your best guess at] their business goals

Explain how your offer benefits your prospect’s business goals. Sounds like you’re gonna be mind-reading, and whoa, that’s not possible yet. Take a deep breath. It’s easier than you’re imagining.

Most often, their business goal is one of these (focus on ONE for a stronger, more succinct message):

  • Make more money
  • Get more clients
  • Reduce expenses
  • Grow their business (reach, market share)
  • Look awesome to their boss/clients

Tailor your message to the goal of the person you’re writing to. That goal depends on their job and seniority level. A CEO or founder cares about the big picture and getting more clients (aka long-term growth). A marketing manager who desires to become marketing director cares about looking awesome to her boss.

Steal a page from these bad boys: 71% of the best-in-class B2B content marketers tailor content to the profile of the decision maker.

In your case, the decision maker is your email’s reader. Tailor accordingly.

Here are the best places to be relevant in a cold email:

  • Subject line
  • Use name in salutation
  • Compliment on recent win in opening line
  • Examples tying their goal to your offer

That last item is key.


My best cold emails used specific testimonials from the company’s site as possibilities to flesh out into customer success stories. That specificity showed that I a) did my homework and b) cared enough to do my homework which meant c) I’m a professional.

I emailed Roger, Gigster’s founder. He forwarded my email to Chris, the marketing director.

To get this level of relevance, research on your reader is vital.

Time spent researching is time well spent.

3. Research to make your email super-relevant
(Plus a winning subject line formula that proves why)

A Lead Genius sales exec sent out a cold email campaign. He tested 4 different subject lines.

The winning subject line was this:

I found you through {{contact_firstname}} {{contact_lastname}}

As you can see, that subject line formula brought in an average:

  • Open rate of 87%
  • Click rate of 15%
  • Reply rate of 26%

Why did this sales exec’s subject line work so well?

Because it contained relevant information to the reader that was based on doing the work. More often than not, the “work” is research. The work is not writing the email. That becomes a 67-second job once you’ve done the research.

When I write my cold emails, I research:

  • The person I’m emailing (aka my reader)
  • Their job position
  • How long they’ve been in that position
  • Recent news/accomplishments about that person (aka flattery)
  • Recent news about their company (aka flattery)
  • Any new projects their company is working on releasing or has just released
  • Info about them that’s directly related to my offer

Including flattery or a compliment in your cold email is helpful.

Make that compliment specific, and it’s 10x better.

Why do compliments work so well? Because you want to warm up a cold email to make your reader feel like you’re a colleague of a colleague sending an email. Instead of the truth: that you’re a total stranger emailing out of the blue. Use a compliment to bridge that gap. Research has shown that flattery, even if it’s insincere, creates persistent positive feelings in the recipient.

Okay, now let me clarify this point: “info directly related to my offer.”

What do I mean by that? And how does it create an effective cold email?

Great questions.

Here’s my offer: I write cold emails for case study writing services.

So, for me, researching “info about them that’s directly related to my offer” means researching:

  • Which testimonials on their site would be prime ones to turn into success stories
  • How many success stories the company already had on their site
  • How detailed or in-depth those stories were
  • Stats to show what life could look like for the company after they accepted my offer
  • How my offer could help them accomplish their goal ( i.e. show social proof for a new launch, give content collateral for new product)

Your research will look different from mine because you’re pitching a service other than case studies. I think.

The information I found dictated exactly what I put into my email. That way, my cold email was super relevant to my reader’s job desires and responsibilities.

Where’d I do this research? On myriad sources. My favorites:

  • Google searches on company name
  • Google searches on my reader
  • Rapportive Gmail plug-in (to show my reader’s social feeds) <– requires a level of contact already established
  • TechCrunch news
  • LinkedIn (TIP: DON’T SIGN IN! Keep your search private)

Don’t template your cold email immediately! Testing is your learning opportunity

Hand to God, my first cold emails were awful.

I used that silence – no response – as a testing opportunity.

As legendary copywriter Claude Hopkins said:

“Tests are important and help us to understand our customers. Good selling is based on good testing.”

So I tested my little heart out.

I tested:

  • Subject lines
  • From name
  • Timing of emails (day of week and time of day)
  • Timing of follow up emails
  • CTAs
  • Relevance of my offer to their business
  • Stats proving my offer would help their business

I used Streak to track opens. It’s free. And far better than driving yourself crazy wondering if your emails are getting opened…. or landing in the universe’s black hole of Missing Things.

Streak shows you a green eye icon on your email when it’s opened. This was the easiest, cheapest way I found to test my subject lines and from names.

Keep your head on straight and use CRM software to track who to follow up with and when. Trust me, you don’t want to rely on your sticky notes system for this campaign. I used Streak right inside my Gmail. It’s a little clunky, but again: it was free. You can upgrade to paid once you’ve got the kinks of cold emailing sorted out.

Thanks to testing, my open rates started to rise.

Replies peppered my inbox.

Work filled up my calendar.

Once I figured out a cold email that worked well, I templated it. You should, too.

You can save an email template with Canned Responses (a lab in Gmail – click here for install instructions). If you use MixMax like the team at Copyhackers does, you can create loads of different templates and use any one of ’em in a click.

With a template, the work of writing an email is nearly eliminated. All you’ll do is:

  1. Insert the template into a new email
  2. Swap out your [template markers] with relevant info <– the research you did
  3. Proofread
  4. Hit ‘send’

You’ve already seen the well-performing cold email that I sent out (and brought me $20,000 in revenue).

Here’s a template of that very same cold email for you to use:

Hi {Firstname},

Hope your week is going well. I read about {positive company news, like a write-up in TechCrunch or a new product launch}. Congrats!

I was checking out {company} website and noticed you don’t have any {outcome of service you’re offering; this is the identification of the problem}.

Do you need help with this? As an experienced {expert in service you’re offering}, I {what you do for clients}.

With your {company news} and need to build trust and growth, I imagine {statement of how it could be very easy to fix the problem you’ve identified}. For example, {free tidbit of advice}.

As you may know, research has shown that {stat to answer your prospect’s “so what?” and “why should I care?” questions}.

Recently I helped {similar company} achieve {X result} with a {service you’re offering}. You can check the details out here.

Because of my background as a {job position}, I can clearly {insert your USP or relevant work experience to provide credibility} to get {company} {your reader’s business goal}.

When are you open for a 15-minute call next week to chat about how we can work together? Looking forward to hearing from you.


{Your name}

Use this template here >

Strap on your big boy pants: FOLLOW UP

Don’t be scared to follow up.

Seriously. Follow up.

Emails get buried in inboxes all the time. When I was a litigation paralegal at a busy law firm, I sent and received hundreds of emails a day. It was easy to miss one little email. And here’s a dirty secret: if no follow up email was sent, I figured that email wasn’t too important to the sender. I hit delete and went merrily on my way. One more thing off my plate.

Don’t let that deletable email be YOUR cold email in a busy person’s inbox.

The good folks at Anymail Finder sent out a sales email, but likely missed out on 90% of the people by not following up. At the same time, they got emails from people who sent them 4-5 additional follow up emails. The Anymail Finder team responded to 90% of them. Why?

“By the third email you really start to read what they’re saying. Only emails that were completely irrelevant were ignored and even then we’d still consider responding to tell them.”

Long story short: if done right, a follow up email is appreciated.

As Sam Parr says:

“Big shots get 100’s of emails a day, so they’ll most likely ignore you. Don’t take it personally. You must follow up. When I was a noob, I thought this was nagging. It’s not. Just make sure to add an easy out. Something like ‘if you’re not interested in this, no sweat…I’m still a fan of your company.’

As long you’re tasteful, you can send 7 to 10 emails every 5 days without being annoying.

I can’t emphasize enough how important following up is. I’ve chatted with the founders of GoPro, Thrillist, Gilt, and Twitter all because I’m constantly following up. Sure, they may not always say yes, but they will remember me.”

Make sure your follow up email hits these 3 main points

1. It’s quick and to the point. Your goal is 3 sentences max.

2. Make your follow-up email’s CTA relevant to your first email’s CTA.

3. Have only 1 question in your follow up CTA.

Make that one question very easy to answer or take action on. You’re leading the reader down a specific path. Your goal is to get them on the phone for an initial consult call.

Not to buy your productized service. Not to book you for a project. Not to lock you down for a $X,000/month retainer project.

Start small, young Padawan. One crumb at a time.

Here are some follow up email templates:

Hey [name], I’m following up with you on the below email.

Do you have some time next week for a quick 15 min chat on how [your offer] can boost [your reader’s business goal]?


Hi [name],

Hope your week is off to a great start.

I’m following up with you on the below email.

Would you have 15 min next week for a quick chat on how I might save you [X hours] per project with [your offer] to get [reader’s company] more [clients, users, revenue, growth]?

Once you figure out a follow up email that’s performing well in opens and replies, template that workhorse.

These templates are also in this document >

Great email copy is your secret handshake… with the big players

Don’t be intimidated by – or talk yourself out of – emailing top industry peeps.

Gimme a superhero stance. Hands on hips. Chest out. Chin up and facing the evils threatening your world.

The people you are trying to reach are PEOPLE. Humans. Like you. They want what you want: recognition, authenticity, to improve and grow more (in money, courage, skill set). Your cold email is the first step in connecting them to what they want. It’s the handshake. It’s the small “yes.”

You need that first yes to set up a consistency loop for future yeses.

Dr. Robert Cialdini explains it this way:

“Once we have made a choice or taken a stand, we will encounter personal and interpersonal pressures to behave consistently with that commitment. Those pressures will cause us to respond in ways that justify our earlier decision.”

So here’s your cold email’s #1 goal: to get them onto the next step of potentially becoming a client – an initial consult call.

Like great conversion copy, your cold email’s focus is on the reader. Focus on his goals, desires, success and job. Anyone is reachable by cold email if you do it right.

Case in point:

When I first launched my freelance copywriting business, I reached out to Smartsheet’s director of marketing. (Quick stats: their average MRR is $5.4M and used by 10 million people at 85,000 organizations as of 2016. No small chicken, you know.) I sent out my best cold email and followed up.

Even after I got an initial no, I checked back a few weeks later.

Magically, that initial no had turned into a yes. I ended up on a phone call with the marketing department head.

But check out the number of email exchanges before I got a yes:

K, started cold emailing? Great – now here’s how to improve your cold emails

Let’s say you’re ready to start cold emailing. You’ve got the templates. You’ve got the courage to aim high. Now here’s how to improve those cold emails you’re sending:

1. Pay attention to the emails you’re opening (or deleting).

2. Sort those emails into two swipe files: good and bad emails. These emails give insight to what’s working (and not) for you. If it works on you, pretty likely it’ll work on someone else.

3. When you go to write a cold email… Read through your good email swipe file. Make mental (or pen on paper) notes of what’s triggering a positive response for you. Figure out how to use that in your own cold email.

4. Don’t read just cold emails. If you’re like me, you’re bombarded by emails. See them as your crash course in writing a damn good email, and read:

  • Regular newsletter emails (Ramit Sethi, Derek Halpern, Copyhackers and Afford Anything are my favs)
  • Emails from friends
  • Emails from colleagues
  • Sales emails

5. Ask yourself: what makes a great email? Why do you reply immediately to some emails and procrastinate on others? What words do you respond to in an email? Any specific tone or voice that stirs you to action? A story that’s told?

Pay attention to the emails you’re opening and the emotions triggered by its copy.

How can you use those same techniques in your cold emails to make them more effective?

Avoid these 3 major mistakes in a cold email

MISTAKE 1. You email an assistant or lower-rung person when you can’t find the right person

Please don’t do this. Really. Do not do this. Your email will get lost or ignored in the “I don’t know what to do with this” pile.

Your fix = email the top dog (CEO, founder, director of marketing).

If your email resonates with her, she’ll forward your email to the right person to handle it. Plus, you’ll have added social proof with that new person that the Boss wants her to reply to you.

First step is finding the boss’s email address. These can help:

  • Anymail
  • Rapportive
  • Google: find anyone’s email address at the company to determine the company’s email format (ex: or

Second step? Send that killer cold email. (Here’s the template again)

But be careful: use this technique ONLY after you’ve tested your cold email and have a winning combo of subject line, lede, relevant offer, easy CTA. You want this cold email as strong as you can make it.

MISTAKE 2. You flat-out avoid cold emails

I get it. Emailing a total stranger with an ask is sweaty-armpits, shaky-hands intimidating.

Your fix = realize most of the fear is in your head.

Yes, at first it’s hard. But when was the last time an easy action gave you what you wanted? A hot bod only comes after a heart-pounding jog. A date with the pretty girl only comes after summoning the courage to ask her out. A loyal canine companion only comes after puppy stage + picking up shredded shoes and underwear.

I’ll be honest: the first couple cold emails are the hardest. It took me days to send them. Obsessing over every line. Worrying if I’d misspelled “strategy.”

But after a week of cold emailing, it was easier. It was my daily routine and that’s not scary. If you’ve decided cold emails can grow your business, do it. Send those bad boys out into the world.

MISTAKE 3. You aren’t specific

I hate getting cold emails that start off: “Dear Sir/Madam…”

Ugh. As I’m married, technically I’m a madam, but I’d prefer if you call me miss, thank you. Makes me feel younger and less like the boss of a house of ill-repute.

Your fix = get specific about who you’re emailing.

If you know your audience, it’s not a problem.

Yes, this does mean using some Internet stalking and creeping on them. (I prefer to call it research.)

Be specific to them and their:

  • Job
  • Stressors/worries
  • Desires
  • How your solution helps them look like a rockstar: use words like “because” and “so you’ll (specific outcome)”

This specificity includes the stories you tell in your emails.

For the love of God, always tell a story in your email. A story ensures a captivated reader and sticky messaging. Are you telling me that you don’t want that? Didn’t think so.

To recap, an effective cold email must:

  • Be relevant to your reader and answer his question, “why should I care?” To answer that question, research your reader, his company, and his job.
  • After you’ve sent your cold email, send follow up emails. Great things come to those with great persistence.
  • Remember: we live in an amazing world where anyone is reachable by email. (Unless you’re Jason Bourne living off the grid. In that case, good luck. Can’t help ya there.)
  • Great email copy is your secret handshake into that world.
  • Finally, test and set goals for your cold email campaign. Only then will you stay motivated to keep cold emailing, and know when you’ve reached success.

With every cold email, avoid these 3 common, deal-breaking mistakes:

  1. Emailing a low-rung person
  2. Avoiding cold emailing
  3. Not being specific

The fixes to the above are 1) email the CEO or founder, 2) just do it and 3) know your reader through research.

Next up: decide whom you want to work with, and go cold email ’em.


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Featured image by Roxane Clediere on Unsplash

About the author

Laura Lopuch

Laura Lopuch helps startups and SaaS companies harness the power of their emails. Specifically with cold and sales emails. You can find her at:

  • rishav sharma

    I love this article! I shared it everywhere I could! I’m definitely
    guilty of avoiding cold emailing. Thank you for writing this!

  • nareshit

    Wow Such a great Blog. I thought that it was exceptionally helpful. I discovered this which is exceptionally utilize full. Extraordinary article and data continue sharing more! Love yours blog. Heap of Thanks.

    Best Digital Marketining Agency in Hyderabad

  • Dominic Kyle

    Brilliant piece, Laura. Thanks much. Didn’t at all occur to me to reach out to prospectives through email. Will be giving it a hard go.

  • I really enjoyed this article, i a’ve subscribed to stay update for your new post.

  • Alex Tuppen

    Hi Laura. This is a great article. Clear, concise, (witty) and inspirational. An achievable action plan that we can all learn from regardless of experience. Thanks!

  • TryAgainPal

    Great article, gave me the courage to hopefully attempt cold emailing.

  • Naman Modi

    Thanks for the useful steps. I usually pay good attention to how actively plugin is maintained & how often plugin supports questions are answered in the forum.

  • Bilal Ahmed

    Laura, thanks a lot fif this great help. You restored my faith in cold emails because I’m also making a list these days and I want to pitch lansila page and website content writing services to law firms. This pipo was so revealing that I expected some sort of booby trap in the end e.g. learn more through a paid course, but I guess it was the “course”. Kudos to you for this. Keep rkrrock.

  • great one .. its different way and like to implement.

  • Mendes Comp

    Hunter, Anymail, Rapportive – those actually have me quite some failures when contacting the person. A lot of e-mails have bounced. However, I have tested out quite a few trials. Oxyleads and Hoovers gave the best response ratios. Thought I would share the resume. All in all – great methods described.

    • Thanks for sharing some good alternatives to Hunter, etc.! Appreciate your generosity 🙂

  • Jairet

    Super post here, Laura! Very helful as I’m in the trenches now. One question related to using Streak and templates: Is there any reason why you don’t use Streak snippets for templates and follow-ups? What are the benefits of using Canned Responses or MixMax? Thanks for the top-shelf value here!

    • Glad you found value in it, Jairet! No reason other than I prob didn’t realize Streak had that capability. 🙂 I like Canned Responses because it’s right there in my email… and it’s a free plugin vs MixMax where you hit a limit and then have to pay. My advice: find the software that you prefer using. ‘Cause then you’ll actually use it!

  • How could we overcome the email list which we collected but irrelevant for our services ie not used. What can we do with those number of emails.

    • Hmm, I’m not sure if you can use those emails. Maybe brainstorm if there’s a not-so-obvious way that your service connects to what that email list could want??

  • Alex Cassata

    Super helpful post thank you for writing this. I got a piece of advice from a writer on reddit to go on a cold emailing binge and the 3rd email I sent out to someone I didn’t expect to get a response back from due to how big and perceivably busy they are emailed me back! I sent him work and have not heard back but I am definitely going to follow up, I never thought of following up through email 5-7 times but I understand why that’s important. Looking forward to re-visiting this post in my quest for more clients!

    • Well done, Alex, on getting a response from a big shot! When following up, put yourself in your recipient’s shoes and follow up as often as you think they’d appreciate a reminder. Follow up emails are where the wins happen… just keep in mind that a human is on the other side of your email:)

  • Tobias Schnellbächer

    Wow, great info! Thank you for that! Just what I needed to find today. You really earned the position on Google for that article! Just a short question and maybe I overread the answer I am looking for….How many emails did you send out until you did an iteration in your testing? (e.g. How many emails of the same version until you changed let’s say the subject line?). Thanks already and greetings from Germany

    • You’re welcome, Tobias! I send out 5-10 emails as a micro-test. Depending on the results from those emails, I’d change the subject line… or the entire email if it wasn’t getting the result I wanted.

  • Eran Malloch

    Hi Laura. Thanks for the very helpful article. I have already made my first foray into cold email lead gen and landed 2 paying clients! So, I’m convinced it works… 🙂 Now, I just want to do a better job of it, and I can definitely see that personalization will help lots. However, my main concern there is 2 fold, so I would appreciate your comments on how best to handle this.

    1) It obviously takes time to do this research. So on that basis, I can probably only send 5 – 10 emails a day (I already have a list – I would just need the time to look over their site & social media account (etc) to find anything useful/relevant. That obviously takes time each day.

    2) Once I send the email – I assume 1 at a time – then I need to follow-up, as you recommended.

    How do you manage the follow-up process? I could easily be sending 100+ emails as follow-ups once I get started, and if I have to do each and every one of them manually, that will be very time consuming trying to ensure I send the right email to the right person at the right time, etc.

    I use Mailshake (+ Gsuite) as my cold email tool. It can easily automate the whole follow-up process. The only catch is writing the individual personalized first emails. I don’t think it’s ideal for that?

    How do you manage this process?

    Thanks in advance for your help.


    • Hey Eran, check out Streak CRM to manage the follow-up process. It’s a free Gmail plugin. I haven’t personally used MailShake, however, I’ve heard awesome things about it.

  • Golden knowledge. Just used your template with a few changes and have gotten 25% response rate on average so far.

    Thanks Laura. You’re awesome for sharing this!

  • Lorenzo F

    Hi Laura,

    Thank you for writing this article. Very helpful!

    How long do you research before sending a cold email? I’ve sent ~10 cold emails so far, but haven’t got any result yet. I never took the time to personalize my emails (besides putting the recipient’s name). I’ll definitely try that out.

    By the way, I’m not sure if I should use your template or make my own. Yours seems to be a proven successful template, but at the same time, it kind of looks like cheating, doesn’t it? ;p

    Thank you,

    • Hey Lorenzo, great question. In the beginning, I like to research until I have a clear idea of the person I’m cold emailing in my head. When it feels like they’re more a “friend” than a stranger.

  • Great post! worth reading it… Described in the best way anyone can. Thanks for the info.

  • HI Laura – Thanks for the detailed notes on cold emailing. Really helpful.

    I have one followup question: totally agree about testing before you consider elevating an email to template status. But how many emails constitute a test? At what point does an element pass muster and graduate into the template?

    • Great question, Kelly. I like to do micro-tests (i.e. under 20 emails per test). Because your email won’t get listed as spam and you have the flexibility to change based on test results (or no results). It also calms the fear monster in your belly when you start slow. When you start getting the response you want (like more opens, replies) = element graduates into a template.

      • That makes sense – thanks. My biggest problem is that I can write this outreach email 6 ways from Sunday. Choosing the one to start with is sooo gut wrenching. Time to get decisive.

      • Just make a note of your other ideas on how to approach your cold email. Then, pick 1 and start with that one. If it doesn’t work, move onto #2, etc. Testing is how you learn. 🙂

  • lennyjohnson291

    Hey Laura awesome article. I found this website by accident but I’m signing up for copyhackers email list because of this post. Superb Quality. Great job.

    • Thanks, Lenny. I promise, you’ll only get the best by subscribing to Copy Hackers’ list.

  • Brylee Alexander

    I love this article! I shared it everywhere I could! I’m definitely guilty of avoiding cold emailing. But, I think I may be ready to get started! The templates are fantastic! Thank you for writing this!

    • Thanks for sharing the love, Brylee! You’re totally ready to get started on cold emails. Go get ’em, tiger 🙂

  • Christina

    Thank you for the great article, Laura! I am interested in creating customer success stories, but I don’t have any experience with that type of writing. Do you have any suggestions?

  • Wayne

    Great article! I enjoyed this article so much, that I share it several times. I am an aspiring copywriter and I am working to build up my web presence and material. I would like to chat with you for a few minutes and get a new perspective on how I should attack this ordeal.

  • Adam Lopez

    but, before sending you need to check the mail. I choose

  • Florence

    Hi Laura! Excellent article! It’s been my guide. Quick question. What email provider do you use? It appears I can’t use streak with webmail. Thanks in advance.

    • Hey Florence, so glad to hear it’s helped you 🙂 I use Gmail ‘cuz they’re pretty awesome. Sorry to hear Streak won’t work. I’d try Googling alternatives to Streak and testing a couple out.

  • Anf

    Love the detail in this. I’ve been sent a bunch of cold emails recently and only one of them was relevant enough for me to immediately want to book a call with them, and I did. Why did it work so well? It started with “what’s in it for you (the reader)”. They’d done their homework. Awesome posts Laura.

    • Love it, Anf. Relevancy is powerful stuff…. you’re Exhibit A to that. 🙂

  • Boston Mike

    If you like Streak, you’ve got to try Bitrix24. It’s also free, but SO much more powerful. And free quotes/invoicing inside CRM is brilliant.

  • Thania Rochel

    This is gold, Laura. Now I feel more comfortable with sending cold emails. Thank you so much!

    • Awesome, Thania. That was my goal. 🙂 Thanks for reading!

  • David Webb

    Great article, Laura! How long do you usually leave it before following up?

    • Thanks, David! Glad to hear you’re thinking about how to send + when to send follow-up emails. Those emails are what separates you from the rest of the pack. Because nobody sends follow-ups, but they’re so important. They demonstrate how serious you are about your cold email.

      As for timing, I thought about my cold email reader and how their week usually flows based on my own working in an office background.

      So, I’d send my first follow-up email roughly 2 biz days after my initial cold email, the second follow-up 3 biz days after the first follow-up, etc.

      • David Webb

        Cheers, Laura! Using your advice, I’ve just sent out a batch of emails and got a 40% open rate (no replies yet, though).

        Another quick question: do you use different subject lines for the follow-up, or do you keep the same thread going?

        Thanks again!

  • Graeme Willis

    Awesome article Laura, thank you so much for sharing.

    What from addresses did you find most effective in your testing – personal or business addresses?

    Thanks again, your article was very helpful.


    • Hey Graeme, thanks for your comment… and great question.

      I determined my business email address was the best. If you’re sending out cold emails for your biz, send them from that email.

      Sounds like you’re thinking about doing some testing with from names + addresses. I recommend experimenting with your from name vs your email address.

      Try out Graeme at Company Name, Graeme Willis, Graeme Willis at Company Name… to see what performs best. For me, it was my first and last name (Laura Lopuch).

  • Hey Laura, thanks so much for the detailed instructions! I look forward to trying out your methods with my own work.

  • Thanks for the share Laura!

    Which template made the biggest difference, which one brought the most results?

    • Welcome, Filip. The cold email template that I shared in the article was the one that brought in the most results.

  • Mark Base

    Awesome article! I decided to make use of cold email by RightHello and ever since this become huge part of my strategy.

  • Hi Laura, Best cold email guidance I’ve read in a long while. As a serious benchmarker, I’m not sure I’d put money on your stats 10x here 10x there…but they paint a good picture. Great examples, as Brian said… love the nitty gritty. Very actionable. Thanks for sharing.

    • Thanks, Mark, glad to hear you appreciated the nitty gritty details. Seems like the details behind good cold emails often get glossed over. Thanks for commenting.

  • Hi Laura,
    This is really great advice and I love how you get into the nitty-gritty details. It took me a long time (lots of procrastination!) to finally send my first few cold emails, but they worked wonders. I think the key for me has been researching the recipient and incorporating that into the message, like you said. Thanks for this great post, it was super timely and helpful!

    • I hear ya, Brian, it’s hard to send those first few cold emails. Researching the recipient was key for me, too. When I started doing that, things turned in a 180 for me.

  • Hey, Laura, I am just in the pre-launching phase of my copywriting business and your article is of immense help. I had already decided to cold email my prospect clients and now I know exactly how to approach it all. So, thank you 😀

  • Dan

    I’ll have to give this a try. I can’t get a response to save my life.

    • Please do try it out! And let me know how it goes 🙂

      • Dan

        Sending a tweaked version for my services out tomorrow, I’ll let you know.

      • Actuated Marketing

        how did it go?

      • Hey Dan, checking in to see how your tweaked cold email went… any updates?

  • Dan

    Thank you so much for this article.I really learned a lot!
    Will test it out immediately ! 🙂

  • Terrance Collins

    With follow-up emails, you reference “the below email”. I presume that refers to your first email. How do you actually include that “below email”? Do you just forward the original sent email, do you copy it, or some other way?

    Very interesting article. I laser-focus on a very specific prospect via LinkedIn, have had some good success, but haven’t figured out a good follow-up email routine. You’ve given me some good ideas. Thanks in advance for answering my question above.


    • Hey Terrance, great question. I forward the original sent cold email and type in my follow-up email above the original. Great work on focusing in on a specific prospect — you’re already on the path to success.

      • Terrance Collins

        Thanks for the clarification, Laura.

  • Ozgur

    Isn’t this Copywriting 101 stuff?

    • Haha, you’d think so… but I get so many badly written cold emails and hear a lot about the horrible open rates of cold emails. If this is basic for you — ::high five::!

  • Anjallia Chase

    This is a fantastic article thank you! I’m re-doing the cold email and applying the info. Looking forward to seeing the results. TY!

    • Welcome, Anjallia! Glad to hear it helped 🙂

  • Sweetvoice Sophia

    Laura! You genius, you! I’ve also been doing cold emailing this year, and have sent 408 so far… But now I can take my emails to a WHOLE NEW LEVEL! This article is just jam packed with great advice, which I WILL be using today. Many thanks

    • Oh stop. You’re making me blush, Sophia. 🙂 Kudos on tackling cold emails and sending so many of them. That’s amazing. Keep me posted on how your new-and-improved next batch of cold emails go!

  • Hi Laura, Great read. Relevancy is just about the most important aspect of anything we do: marketing, copy writing, selling and even family and health, right? Thank you for the insights and tips 🙂

  • YES! I FINALLY have an interesting, relevant comment to drop in a Copyhackers post.




    Subject: Re: 3 Problems with the [website] Homepage that are Losing you $$$

    Body: Hi [CEO],

    On your homepage you have a quote stating [jargon-filled tagline with a dangling modifier].

    1) This is grammatically incorrect – ‘their brands’ refers to the
    people, i.e. the people are talking about THEIR OWN brands, as opposed
    to your client’s

    2) It should be written in the second person to address the reader [revised tagline that is grammatically correct]

    3) This is your value proposition and it MUST be at the top of the page.

    Right now it is below the fold.

    My name is Nabeel and I’m the co-founder of [my company].

    AKA [our country]’s butt-kickingest copywriters.

    AKA the baddest copywriters you’ve never heard of.

    I have a few other recommendations for improvements to your website.

    If you are interested, reply to this email and we can talk more.


    [Link to my website]


    Ok, so now I’m thinking pretty highly of myself for making some pretty good recommendations for improvements.

    Until I get a reply back from the Creative Director…



    Hi Nabeel,

    Thanks for getting in touch.

    Firstly, I have to clarify the meaning of the line you are referring to, as clearly you misunderstood it, being the ‘direct response’ copywriter you are. But I can’t blame you. Maybe it’s your exposure to the mixed grammatical errors of the fake Americanisms so prevalent in [our country]. Or, maybe it’s you lack of exposure to the wider world of story telling.

    [his original tagline] – in this case, the ‘people’ (oh, you may have noticed, there is no need for using upper case text within a sentence to make it stand out more), refers to the consumers, not the clients – hence the point of the sentence. It’s consumers and their brand experience, instead of how the client believes their brand is perceived. The sole reason for the power of SoMe.

    Secondly, this is not meant to work in the second person – we’re not writing copy for a leaflet here. This is not a hard sell, it’s – as you quite righty said, “our value proposition”. We’re not expecting a direct response. A phone call would be nice though.

    Thirdly, we quite like where our proposition is right now – thank you. In fact, this website is over 18 months old and the new one will be up soon. Inshallah.

    Finally, I must admit though… you do have a lot of balls for approaching a creative agency and telling them their copy is sucks – especially when we are very successful at what we do, our writers are international award winners, and we are not another fake ‘import’ agency in Dubai.

    My first instinct was to simply ignore you, like we do with all the other people telling us how much better they can do it. But, I just couldn’t let this go. In fact, I would even like to throw a live project at you and see how you get on.

    We have a new pitch coming up, and perhaps this would be the ideal opportunity.

    So, we may be in touch.

    PS. Next time, do your homework first.

    [Creative Director’s name]



    I guess the Creative Director was the one who came up with the copy, hahahaha.

    What do you guys/girls think? I think I was a little tone deaf but it wasn’t SO bad.

    (This email exchange was a year ago, btw, and their website STILL looks trash and the value prop is STILL below the fold.)

  • Katie Peacock

    Hi Laura,

    Thanks for this amazing article and the super helpful templates that you included! I copied your template straight into my Canned Messages and will be testing out different ways of adapting it to my readers.

    I have a question about your point to “always include a story in your emails”. I have been using a typical five line email so far:
    1. Introduction 2. Offer 3. Benefit 4. Small ask 5. Call to action, all very reader focused and brief, but, as far as I can see, with little room for storytelling.

    Could you describe where storytelling comes into the template you oh-so-kindly provided us? Or give an example of how that would look?

    Thanks again for the great resource!


    • Hey Katie,

      Oh, look — you use Canned Messages, too. Love it.

      Great question! Sooo… storytelling and being specific are tied very closely together. When you’re specific in the details in your email, you naturally fall into painting a picture in your reader’s head. Which is storytelling.

      You can use storytelling in these 3 spots in the template:

      Pgraph #4 :: With your {company news} and need to build trust and growth, I imagine {statement of how it could be very easy to fix the problem you’ve identified}. For example, {free tidbit of advice}.

      Pgraph #5 :: As you may know, research has shown that {stat to answer your prospect’s “so what?” and “why should I care?” questions}.

      Pgraph #6 :: Recently I helped {similar company} achieve {X result} with a {service you’re offering}. You can check the details out here.

      If you scroll up the real life cold email example in the post (the one I sent to Gigster), you’ll see I was specific in those spots. And invoked a bit of storytelling in my specific details. You could also use #6 to tell an actual story of how you helped a past client, paint a picture of before and after.

      Also, you say you’ve been using a “typical five line email.”

      I encourage you to try shorter and longer emails! If your email looks like all the rest…. it blends right in. Which *isn’t* what you want for a cold email. You need it to stand out — in a good way. So dare to be a little different and include specificity (aka storytelling).

      Hope that helps,

      • Katie Peacock

        Thanks, Laura! I appreciate your specific (hey, that word again) answer and examples. And your tip to test different email lengths is another great piece of advice. 🙂

  • Great read! Adding a reference to this to one of our blog posts on cold emails 🙂

  • This article is effing awesome. I’d almost argue that a cold email done this well isn’t so cold any more – it’s trying to build a real relationship.

    Thanks Laura. It’s going out on my newsletter and FB group

    • Agreed — 100% freaking true re building a real relationship. Thanks for sharing this article, James. So appreciate it!

      • A few people have already responded and love it 🙂

  • Great post – we just started moving into cold emails so this was good timing. Have you been able to scale this approach? Or no need at this point since it sounds like you’re pretty busy? We’re looking at sourcing leads based on signals we pick up from the web, e.g., scraping their website and noticing that they have a specific pixel installed so we know they are using certain types of software or running ads in specific channels, or posted that their company is hiring x and thus we know they are in need of specific services.

    • Thanks, Toby! Great to hear this post comes at a good time for you.

      I *was* able to scale this approach. In the beginning, I was testing and re-writing my cold email template. And research took much longer. Once you find reliable research spots that yield good results — and a cold email template that works — it’s definitely scalable.

      Let me know if you need help from a pro email conversion copywriter (aka me) to help with your cold email campaign. 🙂

  • Very helpful post and tutorial! I always find the hardest part about cold emails is the following up. Any suggestions for what to include in these follow-up emails, past your initial ones in the post? Assuming you are recommending more than one follow-up? Thanks Laura!

    • Hey Charmaine, welcome! Test out variations of follow up emails, but follow these 3 rules:

      1) Keep your follow up emails simple.
      2) 1-2 lines at most.
      3) End with a question. This question should be very similar to your cold email’s CTA (or question at the end).

      I find it helpful to think of follow up emails like a question you’d ask in passing a colleague down the hallway with the tone of “hey, following up with you on X. Got 15-min to chat about [how we could work together / accomplish company’s goal <– insert relevant info]."

      And YES, I'm definitely recommending more than 1 follow up. I think you should send at least 4 follow ups. In some cases, I sent 7-9 follow up emails.

      • Thanks Laura! I guess I’m concerned about it being me saying basically the same thing over and over – that definitely feels like nagging! But maybe this is just something I need to get over?!

      • Think of following up as helping your email reader prioritize their emails. If you don’t follow up, your email isn’t seen as important. You’re just helping them accomplish the important things in their day (one of which is answering your email). That’s not nagging 🙂

  • Hi Laura!

    Your Tutorial Tuesday earlier today was immensely helpful! I’ve been planning on using cold email strategy, so this article and your presentation are very timely and absolutely invaluable!! Thank you so much for putting together such detailed analysis of your approach!

    May I ask a follow up question? My service is around helping companies optimize their processes and amplify the impact of their team. Though, the companies I target might talk about their operational & leadership practices, they don’t usually reveal what doesn’t work or what needs improvement. Which makes it challenging to find a recommendation that would be relevant to them — in most cases I’d have to assume.

    So, what are your thoughts on the angle of the first email if the challenges my prospects are experiencing cannot be observed?

    Thank you!

    • Hi Natasha, hooray, I’m glad the tutorial and article are timely and helpful for you.

      Hmm… interesting question. That’s a bit of a pickle.

      In this situation, I recommend including ideas for optimizing processes that have worked in the past for your other clients. Or that you have proven results for. See if there are common themes between your past clients and the lead you’re going to cold email. You want to find a similarity between past client and this cold email recipient, so you can make a connection for them of “now” to “after working with you.”

      Like: “this worked for a client that had this issue. Based on [insert your research: public symptoms of processes that are failing (ideas: bad PR?? lots of customer complaints?? poor reviews on Yelp??0], it appears your company may have these same challenges. I helped my past client improve their processes to see a [insert results: numbers are super helpful here].”

      Hope that helps and makes sense. Let me know if you have more questions!

  • Dan

    Great “Tuesday Tutorial” this morning! Do you have key questions you make a point of asking when talking to a client on that initial 15-minute call? Much appreciated.

    • Laura Lopuch

      Thanks, Dan! Glad you enjoyed. Great question — I like to ask: 1) What’s going on in their business that made them respond to my email? 2) What type of impact is this issue having on their business? 3) What would their business look like if this issue were fixed? Plus, other questions to get a sense of their business (i.e. ideal client, age of business, average customer value).

  • Pam Holladay

    Super, great content. I think this template will help me design an email for reaching publishers. Thank you!

    • You’re welcome 🙂 Best of luck to you, Pam!

  • Laura, thank you SO much for such a kickass tutorial! I had two questions we couldn’t get to during the live stream. They are: 1) Is your subject line templated too? Or do you create a new subject line for each templated cold email? 2) Just out of curiosity because I’m SUPER impressed by your 56% open rate! What’s your conversion rate on cold emailing? (from initial cold pitch to landing the client).
    Again, thank you for this! You’re amazing 🙂

    • Welcome — glad you enjoyed the tutorial, RaiRose! Awesome questions. Sorry I wasn’t able to answer them live. 1) Yes, my subject line is templated. It was one of the things I tested. Try it out for your industry and see if it works. If it doesn’t, try a new one — keep it very relevant to your cold email reader. 2) Aww, thanks! Honestly, I haven’t done that math re conversion rate. Got busy with new clients and suddenly didn’t have time for it 🙂

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